Terms and Conditions for Hire of Somerton Village Hall
Contact: Gill and Nick Rowe – firstname.lastname@example.org (01869 345472)
Thank you for choosing to hire the Somerton Village Hall. The following terms and conditions apply to the hire of the Hall.
The Hall has an entertainments licence and public liability insurance. The Hall also has Hirers insurance cover against damage to third party property and accidental injury to third parties. Please note however that it is your responsibility to ensure that you have appropriate insurance cover for your planned activity during your hire of the Hall.
• You must make your booking directly with the Bookings Clerk (see attached contact details).
Following the booking, if for any reason you need to cancel then a nominal 10% charge will be made for the cancellation unless the cancellation occurs within 7 days before the booking, in which case the full amount remains payable.
If for any reason the Hall is unavailable for hire then you will be entitled to a full refund. If possible, an alternative date will be offered.
In the event of circumstances beyond our control resulting in us not being able to provide you with our services, we shall have no liability in respect of any losses or damages arising directly or indirectly from such circumstances.
The maximum number of people allowed to attend, including both adults and children, is 80. If the anticipated numbers are more than 50 you must notify a Committee Member beforehand.
After your event, you are expected to leave the Hall in a clean and tidy condition. If you have brought out additional chairs and tables they must be returned to the store and cleaned
If there are things wrong with the Hall then you must raise these immediately with a member of the Village Hall Committee.
You are responsible for the Hall during the period of the hire. Any damage to the Hall or its contents incurred as a result of your actions, omission or default will result in a charge to cover any excess charge or uninsured loss.
• Bar Hire
Please contact the Social Club Bar Chairperson, Brian Parkes on 07701 313871.
• Health and Safety
The Hirer will ensure that a person will be nominated who will have responsibility for all aspects of health and safety for all persons attending the private function. This person will need to be familiar with all fire exits, evacuation procedures and positioning of fire extinguishers, fire blanket and first aid box. All accidents must be recorded in the accident record book provided.
• Equality Statement
The Village Hall Committee recognises the importance of the need to eliminate unlawful discrimination, to promote equality of opportunity and to promote good relations between all persons within the community having due regard and sensitivity to a person’s disability, sex, race, religion or belief or sexual preference, age, marital status and responsibility for dependants.
The period of hire should include the necessary preparation time for your event.
Village Hall Committee
Peter Clark– Chairperson 01869 346768
Diane Barnard – Secretary. 01869 345451
Mary Hall Craggs – Treasurer 01869 346826
Gill & Nick Rowe – Bookings 01869 345472
Pauline Gattley 01869 346654
Derrick Kingdom 01869 345851
Rosemary Arnold 01869 345439
Catriona Renk. 01869 346210